Legal
Terms and conditions
Effective from
These terms and conditions apply to all offers, quotations, agreements and follow-up assignments of Blue Workers Media with business clients. Version 1.0 of 4 August 2026.
Article 1 - Definitions
1.1 Blue Workers Media: Thomas de Leeuw, trading as Blue Workers Media, established in Naaldwijk, registered with the Dutch Chamber of Commerce under number 98895613.
1.2 Client: any natural person acting in the course of a profession or business, or legal entity, that enters into an agreement with Blue Workers Media or requests one.
1.3 Agreement: any arrangement between Blue Workers Media and the Client concerning videography, photography, recruitment productions, editing, post-production, content production or related work.
1.4 Work: all photographs, videos, edits, concepts, scripts, shot lists, designs, project files and other creative results made or delivered by or on behalf of Blue Workers Media.
1.5 In writing: by letter, e-mail, digitally signed quotation or other electronic communication whose receipt can be sufficiently established.
Article 2 - Applicability and order of precedence
2.1 These terms apply to all offers, quotations, agreements and follow-up assignments of Blue Workers Media with business Clients.
2.2 The Client’s terms are not applied unless Blue Workers Media has accepted them in writing.
2.3 In the event of conflict, the written agreement or accepted quotation prevails, then a written order confirmation, then these terms.
2.4 Deviations apply only when agreed in writing in advance and only for the assignment concerned.
Article 3 - Quotations and formation
3.1 Quotations are without obligation and valid for thirty days unless the quotation states another period.
3.2 An agreement is formed when the Client accepts the quotation in writing, confirms an assignment in writing, or Blue Workers Media starts performance with the Client’s consent.
3.3 Obvious errors, slips, calculation errors or incorrect price statements do not bind Blue Workers Media.
3.4 Price indications are based on the information known at the time of the request. Changes in wishes, locations, planning, safety requirements or scope may lead to an adjusted price and schedule.
Article 4 - Performance and creative freedom
4.1 Blue Workers Media performs the assignment with due care and professional judgement. The agreement is an obligation of effort; a specific commercial result, reach, number of applicants or turnover is not guaranteed.
4.2 Within the agreed concept, Blue Workers Media retains professional and creative freedom as to capture, selection, editing, colour, sound and style.
4.3 Stated schedules and delivery periods are target dates unless expressly marked in writing as strict deadlines.
4.4 Blue Workers Media may engage third parties. Blue Workers Media remains the point of contact for performance unless otherwise agreed.
Article 5 - Client obligations
5.1 The Client timely provides all information, contacts, brand files, texts, schedules, access instructions and other means needed for performance.
5.2 The Client ensures timely access to locations, availability of people and equipment, required consent of location owners and any permits, unless otherwise agreed in writing.
5.3 Before work starts, the Client points out confidential zones, trade secrets, forbidden subjects, privacy risks and safety rules.
5.4 Delay or extra work caused by missing or incorrect information, absent people, halted equipment or poor access is charged as additional work.
Article 6 - Safety, construction sites and filming locations
6.1 The Client warrants that the filming location is reasonably safe and accessible and that Blue Workers Media is informed in advance of location-specific risks, instructions and required personal protective equipment.
6.2 Blue Workers Media follows reasonable safety instructions and may interrupt or refuse work immediately when the situation is, in professional judgement, unsafe, prohibited or irresponsible.
6.3 Time lost to safety briefings, waiting, toolbox meetings, access checks or shutdowns that were not budgeted in advance may be charged as additional work.
6.4 The Client is liable for damage arising from an unsafe location, incorrect instructions or conduct of its staff or engaged third parties, insofar as that damage cannot be attributed to Blue Workers Media.
Article 7 - Scheduling, postponement and cancellation
7.1 A production date is final once confirmed in writing. Blue Workers Media may refuse other requests for that date.
7.2 If the Client cancels, the following is due on the cancelled part of the assignment: more than fourteen days before the production date 0%; seven to fourteen days 25%; two to six days 50%; and less than 48 hours 100%.
7.3 Costs already incurred, reserved third parties, permits, hire, travel and accommodation remain fully due on cancellation insofar as they cannot be cancelled free of charge.
7.4 A request to postpone counts as cancellation unless Blue Workers Media agrees in writing to a new date. Blue Workers Media will act reasonably when a suitable replacement date can be found in time.
7.5 If the Client does not cooperate, or cooperates insufficiently, on the production date, Blue Workers Media may invoice the reserved time and costs incurred in full.
Article 8 - Weather, drone use and force majeure
8.1 If weather, location restrictions or safety risks make production impossible or irresponsible, the parties discuss postponement. Non-cancellable external costs remain for the Client’s account.
8.2 Drone footage depends on law and regulation, airspace, weather, location policy, consent and safe execution. Inability to carry out drone work does not give a right to damages; the parties look for an alternative where possible.
8.3 Force majeure includes illness or accident, extreme weather, fire, faults, failure or theft of essential equipment, government measures, transport problems and other circumstances beyond reasonable control.
8.4 In force majeure Blue Workers Media may suspend, postpone, appoint a suitable substitute or end the non-performable part. Work already done and costs incurred remain due.
Article 9 - Prices, travel and additional costs
9.1 All prices exclude VAT and other levies unless expressly stated otherwise.
9.2 Travel time, distance, parking, tolls, accommodation, location hire, permits, music licences, hired equipment and third-party costs are charged as stated in the quotation or, failing that, on the basis of actual costs and time spent.
9.3 Travel time, where applicable, is charged at the rate agreed in advance. The rate list then in force applies only when the quotation refers to it.
9.4 Blue Workers Media may pass on demonstrable third-party cost increases that arise after the quotation, provided the Client is informed as soon as reasonably possible.
Article 10 - Additional work and changes
10.1 Work outside the agreed scope is additional work. This includes extra shooting time, locations, versions, formats, interviews, revision rounds, rush delivery, subtitling, animation and changes after approval.
10.2 Blue Workers Media informs the Client of additional work in advance where reasonably possible. Where immediate performance is needed to prevent delay or damage, additional work may be specified afterwards.
10.3 Additional work is charged at the agreed rate or, failing that, Blue Workers Media’s usual rate at that time.
Article 11 - Invoicing and payment
11.1 Invoices must be paid in full within thirty calendar days of the invoice date, without suspension, set-off or withholding, unless otherwise agreed in writing.
11.2 Blue Workers Media may require an advance, interim payment or full payment before delivery. An agreed advance is due before reservation or commencement.
11.3 After the payment period the Client is in default without further notice and statutory commercial interest is due, as well as the legally permitted compensation and reasonable extrajudicial collection costs.
11.4 In the event of late payment Blue Workers Media may suspend work, delivery and usage rights until full payment is received.
11.5 Objections to an invoice do not suspend the payment obligation for the undisputed part.
Article 12 - Delivery, inspection and complaints
12.1 Delivery is digital in the agreed format and via a transfer method chosen by Blue Workers Media, unless otherwise agreed.
12.2 The Client inspects the delivery as soon as possible. Visible defects or deviations must be reported in writing, sufficiently specifically, within ten working days of delivery.
12.3 If a complaint is well-founded, Blue Workers Media first has a reasonable opportunity to remedy the defect, redeliver or offer a suitable solution.
12.4 Differences of taste, choices within the agreed creative freedom and minor deviations that do not materially affect use do not count as defects.
Article 13 - Feedback and revision rounds
13.1 The number of included feedback or revision rounds is stated in the quotation. If none is stated, one bundled revision round is included.
13.2 The Client supplies feedback in full, clearly and bundled through one designated contact.
13.3 New wishes, conflicting feedback, feedback after earlier approval and extra revision rounds count as additional work.
13.4 Blue Workers Media may treat a production as approved when the Client gives written approval or publishes or otherwise uses the production.
Article 14 - Copyright and ownership
14.1 All copyright and other intellectual-property rights in the work remain with Blue Workers Media or its licensors unless rights are expressly transferred in writing.
14.2 Payment for the assignment does not automatically transfer copyright. Transfer of copyright or an exclusive licence requires a separate written agreement and may involve an additional fee.
14.3 Concepts, unused footage, source files, rushes and project files remain the property of Blue Workers Media and are not delivered unless otherwise agreed in writing.
14.4 Blue Workers Media retains, to the extent the law so provides, the right to object to distortion or impairment of the Work and the right to be named, unless the nature of the use precludes this.
Article 15 - Licence to use
15.1 After full payment the Client obtains a non-exclusive, non-transferable licence to use the finally delivered work for the agreed business purposes and through its own communication channels.
15.2 If no specific term, region or media are agreed, the licence is perpetual and worldwide for the Client’s own website, organic social media, internal communication, presentations and recruitment.
15.3 Paid advertising campaigns, sale or licensing to third parties, use by group companies outside the assignment, merchandising, broadcasting and substantial adaptation are allowed only when agreed in writing.
15.4 The Client may provide files to an agency or platform that publishes solely on the Client’s behalf, provided that use stays within the licence and the Client remains responsible.
15.5 Use before full payment or outside the licence is not permitted. Blue Workers Media may claim an additional market-rate fee and demonstrable damage for that use.
Article 16 - Music, fonts and third-party material
16.1 Licence terms of music, stock, font or software suppliers may apply to the Work. The Client respects any restrictions communicated on delivery.
16.2 A licence for organic use does not automatically cover paid ads, television, cinema, onward supply or unlimited reuse. Additional licences and costs are for the Client’s account.
16.3 The Client warrants that logos, texts, music, images and other materials it supplies may lawfully be used and indemnifies Blue Workers Media against third-party claims arising from those materials.
Article 17 - People, privacy and consents
17.1 The Client is responsible for informing employees, hired persons, visitors and other people concerned about the filming and intended use, and for obtaining consents or another valid legal basis when the law requires it.
17.2 The Client informs Blue Workers Media in advance of people who must not appear recognisably and arranges model releases or internal consent where needed.
17.3 When Blue Workers Media processes personal data on request, the parties cooperate on reasonable privacy and security measures. If the law requires it, the parties make additional processing arrangements.
17.4 The Client indemnifies Blue Workers Media against claims arising from publication according to the Client’s instructions, insofar as Blue Workers Media has not itself acted unlawfully.
Article 18 - Portfolio and promotional use
18.1 Blue Workers Media may use finally delivered Work and general project information for its own portfolio, website, social media, showreels, pitches and trade publications, unless confidentiality or an embargo was agreed in writing in advance.
18.2 Blue Workers Media takes reasonable written objections into account for safety, privacy, trade secrets or a project that is not yet public.
18.3 Portfolio use does not entitle the Client to a fee. Blue Workers Media does not publish confidential information that is not necessary to show the Work.
Article 19 - Retention and loss of files
19.1 Blue Workers Media retains rushes and project files for at least three months after final delivery. After that they may be deleted without further notice.
19.2 After delivery the Client is responsible for downloading, checking and safely storing the final files.
19.3 Recovery, redelivery or a new export after the retention period is possible only if files are still available and may be charged as additional work.
19.4 Blue Workers Media is not liable for loss caused by platform outages, storage media or other causes beyond its reasonable control, except in the event of intent or wilful recklessness.
Article 20 - Liability and insurance
20.1 Blue Workers Media is liable only for direct damage that is the immediate result of an attributable shortcoming or tort of Blue Workers Media.
20.2 Liability is limited to the amount paid out by the applicable business or professional liability insurance in that instance, plus the excess. If there is no payout, liability is limited to the invoice amount of the part of the assignment to which the damage relates.
20.3 To the extent permitted by law, Blue Workers Media is not liable for indirect damage, consequential damage, lost profit, lost savings, reputational harm, business interruption, lost opportunities, data loss or claims by the Client’s customers.
20.4 In the event of technical failure, damage, loss or unusability of footage, liability is limited to repair, a reasonable reshoot if possible, or repayment of the proportionate fee for the affected part.
20.5 The limitations do not apply to damage caused by intent or wilful recklessness of Blue Workers Media or its management, or insofar as limitation is not legally permitted.
20.6 The Client reports a possible damage claim in writing immediately, enables Blue Workers Media to investigate the damage and mitigates the damage where reasonably possible.
Article 21 - Suspension, termination and confidentiality
21.1 Blue Workers Media may suspend performance or terminate the agreement in whole or in part when the Client is in material default and, after a reasonable cure period if required, does not cure.
21.2 In the event of bankruptcy, suspension of payments, cessation of business or attachment that makes performance uncertain, Blue Workers Media may demand immediate payment or security and suspend or terminate the assignment.
21.3 On termination, performed work, reserved capacity, costs incurred and obligations to third parties are immediately due.
21.4 The parties treat non-public business information received in connection with the assignment as confidential, except where disclosure is legally required or necessary for performance by a bound third party.
Article 22 - Governing law, disputes and final provisions
22.1 Every legal relationship with Blue Workers Media is governed exclusively by Dutch law.
22.2 The parties first try to resolve a dispute amicably. If that fails, the dispute is submitted to the competent court of the District Court of The Hague, unless mandatory law provides otherwise.
22.3 If a provision is void, voidable or unenforceable, the remaining provisions continue to apply. The parties replace the provision with a valid one that comes as close as possible to its purpose.
22.4 Blue Workers Media may amend these terms. The new version applies to agreements formed after it has been made available to the Client. For existing agreements the accepted version remains in force unless the parties agree otherwise.
22.5 These terms may be cited as: Terms and Conditions Blue Workers Media, version 1.0, 4 August 2026.